Privacy Policy

ParishLedger is a parish-management software service operated by Port233 Ltd., a company registered in England & Wales.

If you have any questions, you can reach us at:
parishledger@port233.com

We are regulated under UK GDPR and supervised by the Information Commissioner's Office.

a. Contact Form (currently active)

When you fill out the “Contact Us” form, we collect:

• Full Name
• Work Email
• Parish or Diocese
• Role
• Your Message

This information is used solely to respond to your enquiry.

b. Booking a Demo (future feature)

If you choose to book via Calendly in the future, we may receive:

• Name
• Email
• Preferred meeting times
• Any additional details you provide

We will update this section if/when the feature is activated.

c. Newsletter Signup (future feature)

If you subscribe to a future newsletter, we will collect:

• Email address
• Optional name

You may unsubscribe at any time.

d. Analytics (not yet active, but planned)

We may use privacy-focused analytics tools such as Google Analytics or Plausible.

These tools help us understand how people use the site and improve usability. Until analytics are activated, no tracking cookies are currently used.

At present, the marketing site uses only essential cookies required for security and basic functionality.

When analytics are activated, we will update this policy and display a cookie banner giving you the choice to accept or reject non-essential cookies.

We use your personal information to:

• Respond to enquiries submitted via the Contact Form
• Provide demo scheduling (when enabled)
• Send newsletters (when enabled)
• Improve our website and user experience
• Maintain security and performance of the site
• Comply with our legal obligations

We do not sell your data.

We do not use your data for automated decision-making.

Under UK GDPR, we rely on:

• Legitimate interests — responding to contact form enquiries, improving the website
• Consent — newsletters, non-essential cookies, analytics (when active)
• Performance of a contract — if your enquiry relates to becoming a ParishLedger customer
• Legal obligation — record-keeping, compliance, fraud prevention

The marketing website is hosted in the EU region via Vercel, ensuring data is stored within GDPR-compliant locations.

If we use third-party tools (e.g., analytics or email service providers), data may be transferred outside the UK/EU with appropriate safeguards, such as Standard Contractual Clauses (SCCs).

• Contact form submissions: up to 24 months
• Demo booking details: up to 24 months (when active)
• Newsletter subscription: until you unsubscribe
• Analytics data: anonymised or retained according to provider policies

We do not keep information longer than necessary.

We may share limited information with:

• Email or communication service providers (for replies)
• Analytics providers (when activated)
• Scheduling providers such as Calendly (when enabled)
• Cloud hosting providers (e.g., Vercel)

We do not share your personal information with advertisers or unrelated third parties.

You have rights under UK GDPR, including:

• Access to your personal data
• Correction of inaccurate data
• Deletion of your data
• Restriction of processing
• Objecting to processing
• Data portability
• Withdrawal of consent

You can exercise these rights by emailing us at parishledger@port233.com

You also have the right to lodge a complaint with the Information Commissioner's Office.

We use strong technical and organisational measures to protect your data. While no system is 100% secure, we follow industry best practices across hosting, encryption, and access control.

The marketing site may contain links to external sites, including the ParishLedger platform. Those sites have their own privacy policies, which we encourage you to review.

We may update this Privacy Policy as the website evolves. Updates will be posted on this page with a new version number.